Bank Accounts

Bank Accounts lets you track your company’s real-world bank accounts, each linked to a corresponding general ledger account for reconciliation.

What are bank accounts in Keystone?

A bank account in Keystone represents a real financial account at a bank or financial institution. It stores:

• The account name and institution
• The last 4 digits of the account number (mask)
• The current balance
• A list of bank transactions
• A link to the corresponding account in your chart of accounts

Bank accounts are distinct from chart of accounts entries. The chart of accounts has a general ledger account (e.g., “1010 - Cash - Operating”) that tracks the balance according to your books. The bank account represents the same account from the bank’s perspective. Reconciliation (see Bank Reconciliation) is the process of verifying these two views agree.

Go to Accounting > Bank Accounts in the sidebar.

Bank account list

The bank accounts page displays a table with the following columns:

Column	Description
Name	The name you gave the bank account (clickable link to the detail page)
Institution	The financial institution name (e.g., “Chase,” “Wells Fargo”)
Linked Account	The chart of accounts entry this bank account is linked to, shown as a badge (e.g., “1010 - Cash - Operating”)
Balance	The current balance of the bank account, formatted as currency
Transactions	The number of bank transactions recorded

If no bank accounts have been configured, the page displays an empty state with a bank icon and a message indicating no accounts are set up yet.

Adding a bank account

Step-by-step:

1. Navigate to Accounting > Bank Accounts.
2. Initiate the process to add a new bank account.
3. Fill in the required fields:

Field	Required	Description
Name	Yes	A descriptive name (e.g., “Chase Business Checking”)
Account ID	Yes	The chart of accounts entry to link this bank account to. Select from the dropdown of existing accounts.
Institution Name	No	The bank or financial institution name
Mask	No	The last 4 digits of the account number (for identification)

4. Save the bank account.
5. The new bank account appears in the bank accounts table, linked to the selected chart of accounts entry.

The link between a bank account and a chart of accounts entry is one-to-one: each bank account is linked to exactly one general ledger account, and each general ledger account can have at most one bank account linked to it.

Bank account types

Bank accounts are linked to chart of accounts entries, and the “type” of bank account is determined by the linked account’s subtype. Common configurations:

Bank Account Purpose	Linked Account Subtype	Example
Checking	Cash and Bank	”1010 - Cash - Operating”
Savings	Cash and Bank	”1020 - Cash - Savings”
Credit Card	Credit Card	”2100 - Company Credit Card”
Other	Other Current Asset or Other Current Liability	Varies

Linking to the chart of accounts

The link between a bank account and a chart of accounts entry is critical for reconciliation. When you add a bank account, you select which general ledger account it corresponds to. This means:

• The general ledger account tracks the balance according to your books (from journal entries)
• The bank account tracks the balance according to the bank (from imported transactions)
• Reconciliation compares these two balances to find discrepancies

On the bank accounts list, the linked account is shown as a badge. If a bank account is not linked to a chart of accounts entry, it shows “Unlinked.”

Viewing bank account details

Click on a bank account name in the list to open its detail page. The detail page shows:

Summary cards

Three stat cards at the top display:

• Current Balance — The bank’s reported balance
• Account Number — The last 4 digits (mask) of the account number, or “N/A” if not set
• Transactions — The total number of imported bank transactions

Linked account badge

The page header shows the linked chart of accounts entry as a badge (e.g., “1010 - Cash - Operating”).

Transaction table

Below the summary cards, a table lists the most recent bank transactions (up to 50):

Column	Description
Date	The transaction date
Description	The bank’s description of the transaction
Amount	The transaction amount, formatted as currency
Status	”Matched” (green badge) if the transaction has been matched to a journal entry, or “Unmatched” (gray badge) if not

Viewing bank transactions

Each bank transaction in the detail view shows:

• The date of the transaction
• The description provided by the bank
• The amount (positive or negative)
• The match status — whether it has been matched to one or more journal entries

Matched transactions have been verified against your internal records through the reconciliation process. Unmatched transactions need to be reviewed — they may represent transactions that have not yet been recorded as journal entries, or they may need to be excluded.

Bank transaction import

Bank transactions can be entered manually or imported. A future Plaid integration will enable automatic bank connection and transaction sync.

Tips

• Create the chart of accounts entry first — Before adding a bank account, make sure the corresponding general ledger account exists in your chart of accounts (e.g., “Cash - Operating” with the Cash and Bank subtype).
• Use descriptive names — Name your bank accounts clearly (e.g., “Chase Business Checking - 4521”) so they are easy to identify in the list.
• One bank account per GL account — Each bank account links to one general ledger account. If you have multiple bank accounts, create a separate chart of accounts entry for each.
• Review transaction matches regularly — Check the bank account detail page periodically to identify unmatched transactions that need to be reconciled.